Last updated: 31 May 2026
This privacy policy explains how the Welshpool Pool League website collects, uses, stores, and shares personal data. It applies to league members, applicants, officials, and other website users who use this website or provide information through it.
For the purposes of this privacy policy, a "registered user" means a person who has completed the website registration process and whose registration has been approved by an authorised team captain or league administrator. References in this policy to "registered users" should be read accordingly.
Who Controls Personal Data
For the purposes of this website and league administration, the data controllers are the Welshpool Pool League and its respective administrators, and the website developers responsible for maintaining this website.
For the purposes of this policy, the term "administrators" includes, but is not limited to, members of the league committee, the league chairman, the league treasurer, or any other individual involved in the administration of the league. These roles may overlap, and committee membership may include individuals holding multiple roles simultaneously.
Registered users do not control the operation of this website itself. However, team captains and other authorised users may provide or handle limited personal data for legitimate league purposes, such as submitting player names or team information. Where they do so, they must ensure that they are authorised to provide that information and that appropriate player consent has been obtained where required, and they must handle that data in accordance with this privacy policy.
Who May Register
You must be aged 16 or over to register for an account or to consent to the use of your personal data through this website. By registering, you confirm that you are at least 16 years old.
Players under the age of 16 may still participate in league activities and may be added to a team by a captain or league administrator for league-management purposes. However, players under 16 are not eligible to register as website users.
Registration should only be undertaken by individuals who intend to actively participate in league activities, or by any user who will act as, or on behalf of, a league administrator (with appropriate authority to do so).
What Personal Data We Collect
Depending on how you interact with the league, we may collect and store the following information:
- your name, email address, mobile number, date of birth, and gender;
- your account details and login information;
- your player, team, season, and competition records;
- follow preferences, notifications, and related activity within the website;
- documents, submissions, and feedback you provide to league administrators.
We may receive limited personal data about players under 16 where that information is provided by a team captain, league administrator, or other authorised person for legitimate league-administration purposes. This may include, for example, a player's name, team association, and competition participation details. However, players under 16 are not eligible to register as website users.
If we become aware that someone under 16 has attempted to register directly for a website account, we will take steps to prevent or remove that registration and review the associated personal data in accordance with this policy and applicable law.
Team captains and other website users who collect or submit personal data for league purposes must ensure that they are authorised to do so, that appropriate player consent has been obtained where required, and that the data is collected and handled in accordance with this policy.
Why We Use Personal Data
We use personal data to operate the league and this website, including to:
- create and manage user accounts;
- verify player identity and support the existing-player claim process;
- administer teams, fixtures, results, standings, competitions, and publications;
- determine eligibility for league activities and competitions;
- communicate with players, captains, administrators, and registered users;
- protect the integrity, safety, and fair operation of league activities;
- maintain website security, auditability, and operational support.
Lawful Bases
We process personal data where it is necessary for the administration of the league, the operation of this website, compliance with legal obligations, the protection of legitimate interests, or where you have provided consent.
When you register for an account, you are asked to agree to this privacy policy. That consent applies to the collection and use of your personal data for the purposes described here.
How Registered Users Must Handle Personal Data
Registered users who can view or receive personal data through the website must handle it responsibly and in accordance with this policy.
- Personal data must only be used for genuine Welshpool Pool League purposes.
- Personal data must not be copied, shared, published, or used for unrelated private, commercial, or promotional purposes.
- Registered users must take reasonable care not to expose another person's data to unauthorised people.
- Any suspected misuse, loss, or inappropriate disclosure of personal data should be reported promptly to league administrators.
Visibility and Sharing
Some information is visible only to logged-in or participating users where that is necessary to support league administration and participation. Pages containing player names and related member data are intended only for users whose website registration has been approved by an authorised team captain or league administrator. Certain documents containing personal data may also be restricted to logged-in users only.
We do not publish or share personal data more widely than is reasonably necessary for league operations, website administration, or compliance with legal obligations. Where league data is to be used in the public domain, such as in reports or publications, personal data will be anonymised or aggregated to protect individual privacy, or appropriate measures will be taken to gain consent. Where practical, such intent to publish or share personal data will be communicated via the "News" section of the website, or via the Welshpool Pool League social media page (Facebook).
Retention
We keep personal data for as long as it is reasonably required to administer league activities, maintain historical player and competition records, resolve disputes, fulfil legal obligations, and support the secure operation of the website.
Where it is not practical to remove personal data, we will take reasonable steps to anonymise it or restrict access to it. If you have concerns about the retention of your personal data, please contact league administrators.
Your Rights
Subject to applicable law, you may have the right to request access to your personal data, ask for inaccurate data to be corrected, object to or restrict certain processing, request erasure where appropriate, and complain to the relevant supervisory authority.
If you want to raise a privacy request or concern, please contact the league administrators through the usual Welshpool Pool League contact channels.
More information about your rights can be found on the Information Commissioner's Office website: https://ico.org.uk/your-data-matters/
Policy Updates
This policy may be updated from time to time to reflect changes to league operations, website functionality, or legal requirements. The latest version published on this page will apply from its stated update date.